Privacy Policy — Ocean Race Hub

1. Data Controller

The data controller responsible for your personal data is:

2. What Personal Data We Collect

We collect the following personal data:

Mandatory Information

• Email address — for authentication and account management
• Name — to identify you within the application and address you by name
• Date of birth — to ensure only adults use the app

Optional Information

• Profile photo — to personalize your profile
• Country — to show which country you represent in the race context
• Crew assignments — to help you and others see who is participating in each race leg
• Knowledge management contributions — information you choose to share, such as race tips, visa advice, or boat management guides
• Task management entries — items added to help coordinate team activities

3. How We Collect Your Data

• Directly from you — when you create an account, update your profile, or add content (crew assignments, tasks, knowledge entries)
• Community moderation — users may report errors to admins for correction

4. Why We Process Your Data

We process personal data to:

1. Help you answer:
   • Who am I racing with?
   • Who am I racing against?
2. Provide knowledge sharing tools for all race participants or your team only
3. Offer task management to coordinate activities within a team

5. Data Sharing

We do not sell your personal data. We share it only with:

• AWS Simple Email Service (Germany) — to send account-related emails
• DigitalOcean (Germany) — to host our servers (DigitalOcean receives no additional user data from us, but collects server analytics)

We may share aggregated, non-identifiable statistics (e.g., number of active users) publicly or with partners.

6. Data Retention

• Data is deleted immediately when you delete your account.
• There are no backups — once deleted, data cannot be recovered.

7. Security Measures

• All data is transmitted over HTTPS
• Passwords are encrypted
• Only administrators have database access, used solely for maintenance or aggregated metrics

8. Cookies

We use only essential cookies for authentication and providing the Service. We do not use cookies for advertising or tracking outside of the Service.

9. Data Visibility

• Only registered users can see profile information
• Users with the "supporter" profile type can view public race, yacht, and participant information without joining a race

10. Your GDPR Rights

You have the right to:

• Access, correct, or delete your personal data
• Withdraw consent at any time
• Request a copy of your personal data (data portability)
• Lodge a complaint with your local Data Protection Authority

To exercise these rights, contact martinez@joelesli.com.

11. Age Restriction

You must be at least 18 years old to use Ocean Race Hub.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or within the Service.

Contact Us

If you have questions about this Privacy Policy, email martinez@joelesli.com.